§ 29-2. Designation of records access officer; responsibilities.

A. 

The Village Board of the Village of Chittenango shall be responsible for ensuring compliance with this chapter. The Village Board hereby designates the Village Clerk, Village Hall, 222 Genesee Street, Chittenango, New York, to be records access officer, who shall have the duty of coordinating response to public requests for access to records.

B. 

The records access officer is responsible for assuring that personnel:

(1) 

Maintain an up-to-date subject matter list.

(2) 

Assist the requester in identifying requested records, if necessary.

(3) 

Upon locating the records, take one of the following actions:

(a) 

Make records available for inspection; or

(b) 

Deny access to the records in whole or in part and explain in writing the reasons therefor.

(4) 

Upon request for copies of records:

(a) 

Make a copy available upon payment of or offer to pay established fees, if any; or

(b) 

Permit the requester to copy those records.

(5) 

Upon request, certify that a record is a true copy.

(6) 

Upon failure to locate records, certify that:

(a) 

The village is not the custodian of such records; or

(b) 

The records of which the village is a custodian cannot be found after diligent search.